Features

Appointment Scheduler

 

Apogee EMR/EHR offers an easy, efficient Internet based solution to scheduling electronic claims, electronic remittance and checking eligibility. Basing our system online also allows our clients to check on their accounts at their earliest convenience. We provide our clients their own username and password with the link to where they can go and see their data, run reports and check notes at any time.

 

  • Customized appointment scheduler start time and end time
  • Give appointments to existing/new patients
  • Give appointments to resources
  • Recurring block appointment slots
  • One-time block appointment slots
  • Double book appointments
  • Search available appointments
  • Give recurring appointments
  • Reschedule appointments
  • Print appointments
  • 1 week view, 1 month view of appointments
  • View multiple doctor appointments in single window
  • Customize visit categories
  • Customize visit reasons
  • Customize appointment colors
  • Customize appointment table columns
  • Customize appointment scheduler display columns
  • Ability to check in and checkout appointments

Document Management

  • Ability to define scan and fax document paths
  • View and import incoming faxes
  • View and import scanned documents
  • Customize document categories
  • Index documents to patients and non patients
  • Index one document to multiple patients
  • View indexed documents by patient
  • Search/View multiple patients index documents from single window
  • Split documents
  • Reverse and save wrongly scanned documents
  • Fax documents to other doctors, insurance companies, etc.
  • Send documents as message attachment by one click
  • Ability to print the document
  • Un-index the documents
  • Ability to delete the documents
  • Enter lab and X-ray results by seeing incoming fax/scanned documents
  • Compare patient documents
  • Generate barcode and print documents for patients (Ex: – New patient Application form, advanced directives to fill by patient, etc…)
  • Auto Index bar-coded documents to patient
  • Annotate documents (Ex: – pharmacy refill request, authorization documents, etc…)

Imaging Studies

  • Customize frequently used list of imaging studies
  • Customize imaging studies categories
  • Add/Edit imaging studies to master list
  • Order imaging studies
  • Order stat imaging studies
  • Send copy of results to other doctors while ordering imaging studies
  • Link diseases, problem list, impression and chief complaint while ordering Imaging studies
  • Print/Fax ordered imaging studies to facility
  • View imaging studies ordered results pending information
  • Enter imaging studies results
  • Link/De-link document corresponding to imaging studies while entering results
  • View/Edit/Delete imaging studies results
  • View imaging studies documents using DICOM viewer
  • View multiple imaging results in flow sheet
  • View unsigned/signed imaging study results
  • Print/Fax imaging study results to other doctor/insurance companies/etc…

 

Labs

  • Customize frequently used list of tests
  • Customize test categories
  • Add/Edit tests to master list
  • Order tests
  • Order stat/recurring tests
  • Send copy of results to other doctors while ordering tests
  • Link diseases, problem list, impression and chief complaint while ordering tests
  • Print/Fax ordered tests to facility
  • View tests ordered results pending information
  • Enter test results
  • Link/de-link document corresponding to tests while entering results
  • View/Edit/Delete test studies results
  • View multiple test results in flow sheet
  • View unsigned/signed test results
  • Print/Fax test study results to other doctor/insurance companies/etc…
  • View lab results in graphical format
  • View/Import lab results from HL7

Practice Portal

  • Communicate between primary care MD, consultant, patients, attorneys easily, securely via web practice portal
  • Labs, X-ray reports, health maintenance due dates, statements, next appointments can be viewed by patients
  • Patients, doctors, attorneys can have access to their data 24/7
  • Patients can see side effects of their current medicines
  • Patients can send, receive messages with office staff/physicians
  • Eliminate phone calls between patients and staff
  • Patients can add their allergies, family Rx, current medicines data from home

Rx

  • Add commonly used drugs to My Favorite list
  • Add drugs to patient prescription list
  • Validate drug allergies while prescribing drugs
  • Validate drug – drug interactions while prescribing drugs
  • Print/Fax patient prescription
  • Send Rx electronically (E-Rx) to pharmacy
  • Receive patient refill request electronically directly from pharmacy
  • Send response for pharmacy refill request electronically
  • Ability to perform continue, renew, stop actions on a patient’s current medicines
  • Ability to edit patient current medicines to modify Take, Frequency, Duration, Quantity, etc…
  • Add free text drugs to patient prescription
  • Add user defined drugs to drugs master list
  • Print patient instructions of prescribed drug
  • Print/Export patient current medicines
  • Calculate required dose by using dosage calculator
  • Search for drug details on the web by using drug monograph
  • Ability to order non Rx (Ex: wheel chair, bed, etc…)
  • Ability to document sample drugs given information to patient
  • Ability to record administered drugs and injections information

Billing:

Charges

  • Customize CMS 1500 for each insurance company and provider
  • Create super bill for billing company/person
  • Create/Edit/Delete insurance claims
  • Send insurance claims electronically to clearing house
  • Print insurance claims on CMS 1500 form
  • Create/Edit/Delete cash statements
  • Create/Edit/Delete copay charges
  • Generate patient statements
  • Ability to add comments to be generated on patient statement
  • Split claims
  • Resend claims
  • Primary claims management system
  • Secondary claims management system
  • Appealed claims management system
  • Set credit to while creating claim/charges

Payments

  • Auto apply payments from EOB (837 format)
  • Post and apply insurance payments manually
  • Post and apply insurance zero payments and document appropriate reason
  • Post and apply insurance excess payments/bonus payments
  • Post and apply patient payments
  • Post and apply non patient (Ex:- advertisement, bonus, etc…) payments
  • Write off insurance/patient payments
  • Adjust insurance/patient payments
  • Add reason for amount adjustment
  • Write off capitated payments

Reports

  • Account receivables reports (primary insurance, secondary insurance, patient payments, copay, etc…)
  • Collection reports by insurance company, rendering provider, referring provider, facility, CPT code, etc…
  • Collection reports by claim credit to
  • Quarterly, monthly and yearly collection reports by provider, CPT code, insurance company, facility, etc…
  • Patient ledger
  • Zero payments claims information report
  • Other report

Fax Module

  • Fax Rx prescription to pharmacy
  • Fax patient documents to insurance company, pharmacy, outside doctors, hospitals, etc…
  • Fax letter to patients
  • Fax Health maintenance dues information letter to patient with rationale
  • Fax personal documents/information to any fax number
  • See all incoming faxes directly in EMR

Health Maintenance

  • Create health maintenance rules for tests, imaging, procedures, exam, vaccines and vital signs
  • Create drug based health maintenance rules
  • Create disease based health maintenance rules
  • Create gender, age based health maintenance
  • Create recurring health maintenance rules with specific interval
  • Customize patient specific health maintenance rules
  • Add rationale for each health maintenance to display in patient dues letter
  • Send health maintenance dues letter for multiple patients at a time
  • Health maintenance status information reports for tests, imaging, procedures, exam, vaccines and vital signs

Messaging Systems

  • Send internal message to any user in the list
  • View unread message in inbox
  • Send messages to patients, out side doctors, etc… (External mails)
  • Send messages with attachments
  • Assign/reassign tasks to any user in the list
  • View pending tasks in inbox
  • Move task to done status
  • Delete task
  • View due tasks report by tomorrow, next seven days, one month, etc…
  • View completed tasks information report

Transcription

  • Dictate notes using microphone directly in EMR
  • Send dictated files to external transcription company electronically with one click
  • Send dictated files to external typist
  • Send dictated files to internal typist
  • Receive transcript documents electronically directly from external transcription company with one click
  • Receive document transcripts from external typist
  • Receive document transcripts from internal typist
  • View/verify the document transcripts
  • Merge the document transcripts to appropriate patient notes with one click
  • View transcription of completed audio files for the selected period
  • View audio file transcripts for the selected period
  • Delete dictated audio files

Referral Module

  • Send referral to any doctor or specialty with appropriate reason
  • Send all the required patient documents along with referrals electronically (by fax)
  • Customize referral letters as per needs
  • Add sent referrals to your remainders to alert you for follow-ups
  • Assign/reassign tasks to any user in the list
  • View pending tasks in inbox
  • Move task to done status
  • Delete task
  • View due tasks report by tomorrow, next seven days, one month, etc…
  • View completed tasks information report

Data Backup

  • Secure back up done to two redundant servers(one local and one remote) every two hours
  • You can get a copy of data on DVD weekly or monthly